Hook Community Squash Club Constitution
The Club shall be called the Hook Community Squash Club, hereafter to be referred to as "the Club".
To foster and promote the sport of squash in the community of Hook, Hampshire and the local area, providing opportunities for recreation and competition.
The following are eligible for membership:
Membership of the Club shall be open to any person living, or working, in the vicinity of Hook, and paying the relevant subscription/joining fee as determined by the Annual General Meeting of the Club Members.
There shall be five classes of membership available. These are:
Family Member (a family is up to 2 adults sharing the same address, and any of their children or grandchildren under the age of 18);
Student Member (any person currently in full time education);
Day Member (eligible to play between 0700 and 1700, Monday to Friday); and
Honorary Life Member
Honorary Life Members
Any two Full or adult Family Members may propose and second any candidate for Honorary Life membership.
Any such proposal must be considered by the Committee of the Club. The Committee will only consider Honorary Life Membership in cases where there has been significant service to the Club by the candidate. The Committee must be unanimous in supporting any such proposal, before it is put to a General Meeting. The Committee must publish its reasons for supporting the candidate.
An Honorary Life Member must be elected by not less than 80% of those present at a General Meeting.
Only Full, adult Family, and Honorary Life Members are eligible to vote at meetings of the Club. Each Full member, each adult member of a Family Member, and each Honorary Member shall be a Voting Member.
Expulsion of members
Members of the Club whose conduct is inappropriate or who decline to abide by any of the Rules or Bylaws may be expelled or suspended by a resolution passed at a meeting of the Committee where their entrance fee and subscriptions may be forfeited. Members shall have the right to appeal in person to the Committee with regard to any decision affecting them, provided that notice of such appeal be submitted to the Secretary, in writing, within seven days of notification of the decision.
The Officers of the Club, who shall all be executive officers, shall be as follows:
Plus such other officers as may be agreed at an Annual General Meeting of the Club, or as may be co-opted by the elected Officers. The continuation of any co-opted officer shall be voted on, at the next Annual General Meeting following their co-option.
Election of Officers
Officers shall be elected at the Annual General Meeting of the Club, from, and by, the Members of the Club.
Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.
The affairs of the Club shall be controlled by a Committee which comprises the Executive Officers of the Club. The Committee shall meet at agreed intervals and not less than three times per year.
The duties of the Committee shall be:
To control the affairs of the Club on behalf of the Members.
To keep accurate accounts of the finances of the Club through the Treasurer. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: two from the Chairman, Treasurer, and Membership Secretary
To co-opt additional members of the Committee as the Committee feels this is necessary.
To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairman shall be entitled to an additional casting vote.
The Annual General Meeting of the Club shall be held not later than the end of November each year. Fourteen clear days written notice shall be given to Members of the Annual General Meeting by email. Members must advise the Chairman in writing of any business to be moved at the Annual General Meeting at least seven days before a meeting. The Chairman shall give notice of the agenda for the meeting to Members not less than fourteen days before the meeting.
The business of the Annual General Meeting shall be to:
Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
Receive the accounts for the year from the Treasurer.
Receive the annual report of the Chairman.
Elect the Officers of the Club.
Review Club subscription rates, and agree them for the forthcoming year.
Transact such other business received in writing by the Chairman from Members seven days prior to the meeting and included on the agenda, and any other business raised at the meeting.
Special General Meetings may be convened by the Committee, or on receipt by the Chairman of a request in writing from not less than three Voting Members of the Club. At least fourteen days notice of the meeting shall be given.
Nomination of candidates for election as Officers shall be made in writing to the Chairman at least seven days in advance of the Annual General Meeting date. Nominations can only be made by Voting Members and must be seconded by another Voting Member.
Nomination of a candidate for election as an Honorary member shall be made in writing to the Chairman at least seven days in advance of a General Meeting date, in a written proposal which includes the nominator’s justification for the proposal. Nominations can only be made by Voting Members and must be seconded by another Voting Member.
At all General Meetings, the chair will be taken by the Chairman or, in their absence, by a deputy appointed by the Club or by Voting Members attending the meeting.
Decisions made at a General Meeting shall be by a simple majority of votes from those Voting Members attending the meeting. In the event of equal votes, the Chairman shall be entitled to an additional casting vote.
A quorum for a General Meeting shall be three Voting Members including at least two Officers from the Chairman, Treasurer, and Membership Secretary.
Each Voting Member of the Club shall be entitled to one vote at General Meetings.
Alterations to the Constitution
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Voting Member of the Club and seconded by another Voting Member. Such alterations shall be passed if supported by not less than two-thirds of those Voting Members present at the meeting, assuming that a quorum has been achieved.
If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Chairman shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
A quorum for a Special General Meeting called to discuss the dissolution of the Club shall be two-thirds of the Voting Members, including at least three of the Executive Officers of the Club.
If at that Special General Meeting, the resolution is carried by at least three-quarters of the Voting Members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst any Members of the Club, but shall be given or transferred to the Hook Community Centre, or to some other voluntary organisation having objects similar to those of the Club.